Introduction to Mobile Delivery Scan
In freight and logistics, speed and accuracy are everything. Yet many dispatchers and back-office teams still waste hours waiting for drivers to email or text their proof of delivery (POD), manually matching it to orders, building invoice packets, and sending them to customers.
TruckTabs Delivery Scan changes all that. With a simple mobile-friendly link sent by SMS — no app download required — drivers can instantly upload PODs right from their phone browser. The system automatically attaches them to the trip, triggers invoicing, and emails the complete billing packet to the customer. No more bottlenecks.
How It Works
TruckTabs makes collecting and processing PODs seamless:
- Driver completes the delivery.
- Receives an SMS with a secure scan link.
- Uploads the POD and from any mobile browser — no app needed.
- Document instantly attaches to the trip in the TruckTabs TMS.
- Optional: System auto-builds and emails invoice packets to the customer.
No more chasing drivers for paperwork. No more waiting to build invoices manually.
Solving the Office Bottleneck
Traditionally, even after delivery was done, back-office staff still had work to do:
- Wait for the driver to send the POD (sometimes hours or days later)
- Manually match PODs to orders
- Build invoice packets
- Email them to customers
TruckTabs Delivery Scan automates this entire process:
- PODs arrive the moment a driver scans them
- Instantly saved to the correct trip
- If the driver indicates there are notes, shortages, damages or any other discrepancy, the invoice is not automatically sent out and instead flagged for review.
- Invoices and billing packets can be generated automatically
- Optional automatic emailing to customers
This means less admin work, faster invoicing, and no more tedious document wrangling.
Automate Invoicing from POD Upload
Delivery Scan isn’t just convenient for drivers — it’s a powerful automation engine for your business. When a POD is uploaded:
- The system can immediately prepare the invoice packet
- The POD and all relevant documents are attached automatically
- The complete packet can be emailed to the customer instantly
This turns what used to be a lot of manual busywork into a single automated workflow.
Results you can expect:
- Faster cash flow
- Improved accuracy
- Lower administrative workload
TL;DR
With TruckTabs Delivery Scan, you’re not just getting a better way to collect PODs. You’re removing an entire layer of manual busywork:
- Drivers don’t have to install apps or remember to email PODs.
- Office staff don’t have to track down documents, match them to trips, and build billing packets.
- Invoicing happens faster, with fewer errors, and with no human bottlenecks.
It’s a true end-to-end automation that cuts costs, saves time, and accelerates payments.
Sign up for TruckTabs TMS Today. Questions? Call us at 503-212-0295 or email team@trucktabs.com.
